April 26, 2024

This communication provides guidance to AFLP agencies on requirements for updating their SFY 2024-2025 AFLP budgets and submitting supplemental forms.

1. All AFLP agencies must transfer their previously approved AFLP budget for SFY 2024-2025 to the updated AFLP budget template that is provided. The template was modified to include the most current Medi-Cal Factor data and indirect cost rate. 

   • At this time and with Contract Liaison (CL) and Program Consultant (PC) approval, agencies may also elect to do line item adjustments to their budget. These adjustments may not increase the amount of your Title V or Title XIX (TXIX) budgets. The line item shifts may not exceed 15% of your annual budget or $100,000, whichever is lower. This budget revision (BR) does not count as your one BR allowed for the year, which is due after the submittal of your Q2 invoice and no later than March 31, 2025.

2. All agencies must submit an updated Annual Information Form (AIF), which is provided. 

3. Agencies that are drawing down enhanced TXIX funds, must submit an updated TXIX Attestation, which is provided. 

4. Updated duty statements are required for any personnel that will be drawing down TXIX funds.
   

AFLP Timeline/Important Dates

Important Date	AFLP Timeline
April 26, 2024	Release of AFLP 2024/25 AFLP Budget Submission and Supplemental Forms announcement.
May 24, 2024	The following documents are due via email to MCAHFinAct@cdph.ca.gov Updated budget template with requested budget Updated AIF form TXIX Attestation (if applicable) TXIX duty statements (if applicable)
May 27, 2024 – June 14, 2024	CL and PC review and approval of the updated budgets.

Invoice Submission​

All invoices and supporting documentation must be submitted via email to the MCAH invoice inbox: MCAHInvoices@cdph.ca.gov. To ensure appropriate processing, please use the following invoice naming protocol for both the the subject line of the email and the subject line of the cover letter: 

Agreement Number, Agency Name, Fiscal Year and Invoice Month and Number (starting with Month 1 or Quarter 1 as applicable) Example: 202420, Madera, FY 24/25, Q1 (or M1).

Invoice submission must include:

• Signed cover letter including the above subject line information, invoice amount, invoice period, remit to address, and any personnel changes
• Signed invoice
• Excel version of the invoice
• Signed and completed TXIX Cover Sheet (if applicable)
• Signed and completed Attestation form (if applicable)
• Title XIX time studies (if applicable) 

Below is the Invoice Submission Timeline for your reference: 

Invoice Submission Timeline	Due Date
Quarter 1 (July - September 30)	November 15, 2024
Quarter 2 (October - December 31)	February 15, 2025
Quarter 3 (January - March 30)	May 15, 2025
Quarter 4 (April - June 30) Final Invoice	August 15, 2025
Approved Supplemental Final Invoice	September 30, 2025

For agencies that invoice monthly, invoices must be received 30 days after the end of the invoicing period. 

Thank you for your assistance and timely submission of your updated documents. If you have any questions or concerns, please contact your assigned CL. 

Sincerely,

Angelica Jimenez-Bean
Section Chief – Contract Management and Allocations Process
Maternal Child and Adolescent Health Division
Center for Family Health
California Department of Public Health 

cc: CDPH Program Consultants

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